FULL CHARGE BOOKKEEPER – OFFICE ADMINISTRATOR

NAASCO is looking for a stellar Full Charge Bookkeeper – Office Administrator! Looking for a change? Are you approachable, kind, helpful, loyal, with strong leadership skills? If so, join the NAASCO management team providing essential mission-critical services to the aviation industry for over 35 years. As a manufacture and FAA Part 145 Repair Station, NAASCO’s products and services have been utilized across all aviation sectors: Helicopter, Turboprop, Light Jet, Heavy Jet, and Military. Our growing list of clients includes some of the most recognized aviation companies globally. In addition to a strong base salary, the right leader will receive a robust benefits package and participate in our Team Incentive Plan.

Full Charge Bookkeeper – Office Administrator Career Responsibilities:

  • Managing the full cycle of accounting activities for the company
  • Processing the accounts payable
  • Collating and entering vendor expenses
  • Preparing bank statements
  • Invoicing clients and customers
  • Processing accounts receivable
  • Maintaining the accuracy of the general ledger
  • Processing employee timesheets
  • Managing the payroll system
  • Preparing monthly and quarterly financial statements
  • Support company operations by maintaining office systems and supervising staff
  • Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
  • Complete operational requirements by executing personally and/or scheduling and assigning employees:
    • Oversee the work of all office employees to ensure they work productively and meet deadlines and company standards
    • Maintain office staff by recruiting, selecting, orienting, and training employees
    • Maintain office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results
  • Assist in answering telephone calls and emails from customers and clients and directing them to relevant staff
  • Monitor office supplies and order new stationery, furniture, appliances, and electronics as required
  • Organize maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
  • Report office progress to senior management and work with them to improve office operations and procedures
  • Manage retention, protection, retrieval, transfer, and disposal of records.
  • Keep management informed by reviewing and analyzing special reports, summarizing information, identifying trends
  • Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
  • Contribute to team effort by accomplishing related results as needed

Requirements:

  • Bachelor’s degree in Accounting or related field
  • Bookkeeping certification
  • 5+ years proven office management, administrative, or assistant experience
  • Experience with Pentagon 2000SQL software is highly desirable
  • Knowledge of office management responsibilities, systems, and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of accounting, data, and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of office software packages

Full Charge Bookkeeper – Office Administrator key skills & proficiencies:

  • Previous experience as a Full Charge Bookkeeper.
  • Advanced knowledge of accounting and bookkeeping software
  • Experience preparing financial statements and tax returns
  • Ability to work to a strict deadline
  • Attention to detail
  • Good communication skills
  • Analysis and Assessment
  • Judgment
  • Problem Solving
  • Decision Making
  • Planning and Organization
  • Time Management
  • Accuracy
  • Delegation
  • Coaching
  • Initiative
  • Integrity
  • Adaptability
  • Teamwork
  • Staffing
  • Supervising
  • Developing Standards
  • Process Improvement
  • Inventory Control
  • Supply Management

No phone calls will be accepted.

Applicant should send a cover letter and resume to: [email protected]