FULL CHARGE BOOKKEEPER – OFFICE ADMINISTRATOR

NAASCO is looking for a stellar Full Charge Bookkeeper – Office Administrator! Looking for a change? Are you approachable, kind, helpful, loyal, with strong leadership skills? If so, join the NAASCO management team providing essential mission-critical services to the aviation industry for over 35 years. As a manufacture and FAA Part 145 Repair Station, NAASCO’s products and services have been utilized across all aviation sectors: Helicopter, Turboprop, Light Jet, Heavy Jet, and Military. Our growing list of clients includes some of the most recognized aviation companies globally. In addition to a strong base salary, the right leader will receive a robust benefits package and participate in our Team Incentive Plan.

Full Charge Bookkeeper – Office Administrator Career Responsibilities:

• Managing the full cycle of accounting activities for the company
• Processing the accounts payable
• Collating and entering vendor expenses
• Preparing bank statements
• Invoicing clients and customers
• Processing accounts receivable
• Maintaining the accuracy of the general ledger
• Processing employee timesheets
• Managing the payroll system
• Preparing monthly and quarterly financial statements
• Support company operations by maintaining office systems and supervising staff
• Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
• Complete operational requirements by executing personally and/or scheduling and assigning employees:
  • Oversee the work of all office employees to ensure they work productively and meet deadlines and company standards
  • Maintain office staff by recruiting, selecting, orienting, and training employees
  • Maintain office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results
• Assist in answering telephone calls and emails from customers and clients and directing them to relevant staff
• Monitor office supplies and order new stationery, furniture, appliances, and electronics as required
• Organize maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Report office progress to senior management and work with them to improve office operations and procedures
• Manage retention, protection, retrieval, transfer, and disposal of records.
• Keep management informed by reviewing and analyzing special reports, summarizing information, identifying trends
• Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
• Contribute to team effort by accomplishing related results as needed

Requirements:

• Bachelor’s degree in Accounting or related field
• Bookkeeping certification
• 5+ years proven office management, administrative, or assistant experience
• Experience with Pentagon 2000SQL software is highly desirable
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of accounting, data, and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Computer skills and knowledge of office software packages

Full Charge Bookkeeper – Office Administrator key skills & proficiencies:

• Previous experience as a Full Charge Bookkeeper.
• Advanced knowledge of accounting and bookkeeping software
• Experience preparing financial statements and tax returns
• Ability to work to a strict deadline
• Attention to detail
• Good communication skills
• Analysis and Assessment
• Judgment
• Problem Solving
• Decision Making
• Planning and Organization
• Time Management
• Accuracy
• Delegation
• Coaching
• Initiative
• Integrity
• Adaptability
• Teamwork
• Staffing
• Supervising
• Developing Standards
• Process Improvement
• Inventory Control
• Supply Management